Natus Medical Incorporated (“Natus”) respects your privacy and is committed to protecting your personal data. Natus is a personal data controller. This means that Natus is responsible for deciding how it holds and uses personal data about you. This notice is intended to inform you of how and why your personal data will be used and for how long it will be retained, and specifically confirms that your personal data will be obtained and held in conjunction with the job application and recruitment process. It also provides you with certain information that must be provided under applicable data protection laws and regulations, including without limitation, the General Data Protection Regulation (GDPR) effective the 25th of May 2018 and the U.K.’s Data Protection Act 2018.
DATA PROTECTION PRINCIPLES
Natus will comply with data protection law and principles, which means that your data will be:
THE KIND OF DATA WE HOLD ABOUT YOU
In connection with your application for employment with Natus, we will collect, use, and store the following categories of personal data about you:
HOW IS YOUR PERSONAL DATA COLLECTED?
We collect personal data about candidates from the following sources:
HOW WE WILL USE DATA ABOUT YOU
We will use the personal data we collect about you to:
We also need to process your personal data to decide whether to enter into a contract with you.
Having received your CV and cover letter and the results of any pre-screen checks or tests you took, we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application, skills, and experience warrant inviting you for an interview. If we decide to call you for an interview, we will use the data you provide to us at the interview as one component in deciding whether to offer you the role. If we decide to offer you the role, we may then take up references, background check, drug screen, or any other kind of qualification check before confirming your appointment.
IF YOU FAIL TO PROVIDE PERSONAL DATA
If you fail to provide personal data when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application further. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
HOW WE USE PARTICULARLY SENSITIVE PERSONAL DATA
We will use your sensitive personal data only in so far as we are permitted by applicable laws and regulations to do so:
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal data with Natus’ third-party service providers for the purposes of processing your application. All our third-party service providers and other entities that might be provided with your personal information are required to take appropriate security measures to protect your personal data in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal data on our specific instructions, and they are subject to a duty of confidentiality. Details of these measures may be obtained from our website privacy notice.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Personal data will be stored for as long as necessary for the application process or as required by law, or for the period necessary in connection with an ongoing employment or contractual relationship. If you are an unsuccessful job applicant, we will retain your personal data for 6 months or for a period of 3 years upon your explicit consent, unless there is a local law that requires a longer retention period. We retain your personal data so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. We further retain such personal data in case a similar role becomes vacant for which you would be a qualified candidate. Please ensure that your data is kept up to date at all times by logging into our online Applicant Tracking System. After the applicable period, we will securely destroy your personal data in accordance with our data retention policy.
RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
Your rights in connection with personal data
Under certain circumstances, by law you have the right to:
If you want to review, verify, or correct your personal data, you can do so by logging into the online system. If you wish to request erasure of your personal data or object to the processing of your personal data, please send an email to email@example.com.
ADDRESS DATA PROTECTION QUERIES
We have appointed a Data Protection Officer (“DPO”) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal data, please contact the DPO at firstname.lastname@example.org. You have the right to make a complaint at any time to your local Personal Data Protection governing authority.