Job Applicant Privacy Notice

Natus Medical Incorporated (“Natus”) respects your privacy and is committed to protecting your personal data. Natus is a personal data controller. This means that Natus is responsible for deciding how it holds and uses personal data about you. This notice is intended to inform you of how and why your personal data will be used and for how long it will be retained, and specifically confirms that your personal data will be obtained and held in conjunction with the job application and recruitment process. It also provides you with certain information that must be provided under applicable data protection laws and regulations, including without limitation, the General Data Protection Regulation (GDPR) effective the 25th of May 2018 and the U.K.’s Data Protection Act 2018.

DATA PROTECTION PRINCIPLES

Natus will comply with data protection law and principles, which means that your data will be:

• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Maintained only for as long as necessary for the purposes we have told you about, i.e. in relation to the recruitment exercise.
•  Kept securely and protected against unauthorized or unlawful processing and against loss or destruction using appropriate technical and organisational measures.

THE KIND OF DATA WE HOLD ABOUT YOU

In connection with your application for employment with Natus, we will collect, use, and store the following categories of personal data about you:

• The data you have provided to us in your curriculum vitae (CV) and the personal data contained in your covering letter.
• The data you have provided on our application form, including name, title, home/temporary address, telephone number, personal email address, date of birth, gender, employment history, qualifications, nationality, social media accounts, profession, professional memberships, educational achievements, diplomas, transcripts, languages, computer skills, national service completion (if applicable), identification number and any other data you provide us during interviews at our premises.
•  Any personal data provided to us about you by your referees (if applicable).

HOW IS YOUR PERSONAL DATA COLLECTED?

We collect personal data about candidates from the following sources:

• You, the candidate.
• Your named references, from whom we collect the following categories of data: full name, skills, positions held, periods of previous employment, verification of qualifications, and performance during previous employment.
•  From publicly accessible sources, such as LinkedIn, etc., where we collect your full name, email, work history, and other data included on your profile or by others in their comments.

HOW WE WILL USE DATA ABOUT YOU

We will use the personal data we collect about you to:

• Assess your skills, qualifications, and suitability for the role for which you are applying and any other open role(s).
• Carry out background and reference checks, if and where applicable.
• Communicate with you about the recruitment process.
• Develop and maintain records related to our hiring processes.
• Comply with legal or regulatory requirements.

We also need to process your personal data to decide whether to enter into a contract with you.

Having received your CV and cover letter and the results of any pre-screen checks or tests you took, we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application, skills, and experience warrant inviting you for an interview. If we decide to call you for an interview, we will use the data you provide to us at the interview as one component in deciding whether to offer you the role. If we decide to offer you the role, we may then take up references, background check, drug screen, or any other kind of qualification check before confirming your appointment.

IF YOU FAIL TO PROVIDE PERSONAL DATA

If you fail to provide personal data when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application further. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

HOW WE USE PARTICULARLY SENSITIVE PERSONAL DATA

We will use your sensitive personal data only in so far as we are permitted by applicable laws and regulations to do so:

• We will use data about your disability status to consider whether we need to provide reasonable accommodations during the recruitment process, for example whether accommodations need to be made during a test or interview.
• We will use data about your nationality or ethnicity to assess whether a work permit, visa or other immigration certification or authorization will be necessary for the role.

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

DATA SHARING

We will only share your personal data with Natus’ third-party service providers for the purposes of processing your application. All our third-party service providers and other entities that might be provided with your personal information are required to take appropriate security measures to protect your personal data in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal data on our specific instructions, and they are subject to a duty of confidentiality. Details of these measures may be obtained from our website privacy notice.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION

Personal data will be stored for as long as necessary for the application process or as required by law, or for the period necessary in connection with an ongoing employment or contractual relationship. If you are an unsuccessful job applicant, we will retain your personal data for 6 months or for a period of 3 years upon your explicit consent, unless there is a local law that requires a longer retention period. We retain your personal data so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. We further retain such personal data in case a similar role becomes vacant for which you would be a qualified candidate. Please ensure that your data is kept up to date at all times by logging into our online Applicant Tracking System. After the applicable period, we will securely destroy your personal data in accordance with our data retention policy.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully maintaining and processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data corrected.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
• Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal data to another party.

If you want to review, verify, or correct your personal data, you can do so by logging into the online system. If you wish to request erasure of your personal data or object to the processing of your personal data, please send an email to recruiting@natus.com.

ADDRESS DATA PROTECTION QUERIES

We have appointed a Data Protection Officer (“DPO”) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal data, please contact the DPO at global.privacy@natus.com. You have the right to make a complaint at any time to your local Personal Data Protection governing authority.